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Video conferencing software tools features and functions

Video conferencing software comes with tonnes of features. There are so many tools, features and functions that combined they replicate the same experience you get from a traditional offline meeting. Let us face it, you will never replace the traditional offline meeting, there will also always be a cause for offline meetings, but you will find that now technology is so advanced that it will be chosen in favour by many.

Let us have a look at some of the features you can expect to see with online conferencing software and why.

First, let’s look at PowerPoint sharing. Many conference providers are offering this feature because PowerPoint is a well-known and heavily used product. Therefore it only makes sense to be able to do a PowerPoint presentation directly from the conference room. PowerPoint is a stand-alone product from Microsoft and has been used for years as a slideshow-style presenter. Over the years it has developed and can handle many jobs including images, text, video, audio, and more. It’s very obvious why conferencing software providers endorse this product and include it as an easy-to-use feature. Not all offer this feature but soon more and more will realise the potential of including this into their packages.

Another equally important feature is file sharing. This is a great tool and is probably self-explanatory but I will give you a run down nonetheless. The providers which offer this simply know how important it is and most of them have made it very easy to use also. File sharing enables the conference host to share files from his or her system with the attendees. It’s as simple as placing a file into a virtual drawer within the room’s interface, then all the attendees can open the virtual drawer on their interface and download it to save to their system. Files such as text documents, images, videos, presentations, and more. You can see how powerful the file-sharing feature is. This feature is important as nearly all meetings require you to come away with something for later.

A couple of other features that share similar jobs are desktop sharing and browser sharing. Both of these are used as demonstration-style conferences. Both can be activated from within the user interface and simply used as you would from your computer. Once activated all attendees can see everything you are doing from the center of their interface. Whether you browsing web pages or teaching how to use the software on your PC, all will be able to watch. Very good for example-based meetings.

Another great tool for example-based meetings is the whiteboard sharing feature. This works the same as holding a whiteboard meeting in your office. The feature hosts a range of tools including text, shapes, draw, graphs, and more. This feature again, displays in the center of the attendees’ interface. A combination of the tools above all makes for a great unique conference meeting experience.

There are more functions, features and tools but the ones mentioned in my article are by far the best. I will finish this with the conference record feature. You can record your conference to archive for later viewing or for the missing attendees to catch up later. This tool is more valuable than you think.

I use and highly recommend GVO Conference Video Conferencing Software. Taking time when choosing a provider GVO Conference Video Conference Software is my recommendation.

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